Instructions to prepare your videos

Instructions to prepare your videos

Preparing your Video:

We ask ALL presenters to prepare videos for the online sessions and for on-demand viewing after the conference. The video shall be in MP4 format (see details below). There are many possibilities to record presentations using videoconferencing tools. Here are a few links to instructions on recording a meeting on common platforms:

. WebEx: Video Conferencing – Record a Cisco Webex Meeting
• Skype: Skype for Business: Recording a Meeting | Information Technology Services | Bemidji State University
• Google Meet: Record a video meeting – Meet Help
• Zoom: Local Recording – Zoom Help Center
• Gotomeeting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
• Microsoft Teams: Record a meeting in Teams – Office Support
• You can also use Powerpoint, but it takes two steps, first create Voice Over Power point and second, convert to MP4.

IEEE recommends using Zoom to record a compatible video from content displayed on your computer screen and voice recorded via the computer microphone. Instructions for recording your presentation with Zoom:

Requirements for your video

  • Duration: max 15 minutes for regular and special sessions
  • File size: 100MB max
  • Video file format: all files must be in MP4 format
    You can use any encoding as long as it is an mp4 file.
  • Dimensions: Minimum height 480 pixels, aspect ratio: 16:9
  • Resolution = maximum 720p HD
  • Less than or equal to 1mbps bitrate: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
  • File name: Please use the following naming convention: PaperID.mp4, where ID is the 6-digit paper ID that was assigned to your paper when you submitted it. Include leading zeros. E.g., when your paper ID is VD-001234, your video is named 001234.mp4.

When the recording is complete, please review the video carefully if there are glitches or other technical problems. Make sure that you upload only videos that play smoothly. We appreciate your cooperation in ensuring the quality of the videos. Please also be sure that the video includes the title of the paper, the authors, and a mention to IEEE ICIT 2021.

We kindly appreciate it that you have the videos ready at your earliest convenience. The upload site will be available the 1st of February and we kindly ask you to upload the videos by the 10th of February, so we have time to double-check all the videos and get back to you if there is any problem.

Tips for Recording

  • It is nice for the audience to see you, so it is nice if you include a video capture of yourself during the presentation (however, it is not compulsory)
  • Pay attention to your on-camera background. Too much light behind you and you appear to be only a dark figure. Also, don’t have anything behind you that may be distracting to those who are on the other side.
  • Make sure you have a good source of light falling on your face (facing an exterior window is excellent) from behind the camera.
  • Pay attention to your attire. Don’t wear stripes or anything too bright. Solid colors are best.
  • Use as quiet an area as possible
  • Avoid areas that have echo
  • Rooms should be fairly small and with sound dampening like carpeting, curtains, furniture
  • Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection
  • It is advisable to use a good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”.
  • You can try and stand (rather than sit) while recording. This may make your voice sound better.
  • Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.
  • Close all unnecessary applications before launching your recording session so all processing power can be used to maximize video and audio quality.